Exhibitor Terms and Conditions

CCPC reserves the right to exercise its sole discretion in the acceptance or refusal of applications.

The CCPC EXHIBITORS’ MARKETPLACE is a program designed to showcase products and services either specifically designed for or customarily used in career technical education programs.

This document and its attachments represent the entire agreement between the Applicant and CCPC and may not be altered unless mutually agreed upon in writing.

The participant agrees that CCPC shall have the right to make such rules and regulations or changes in arrangements as it shall deem necessary, and to amend same from time to time. CCPC shall have the final determination and enforcement of all rules, regulations and conditions.

No part of an exhibit shall be dismantled nor materials removed before 11:30 a.m., Tuesday, March 2, 2010, without special permission from CCPC. All space must be vacated by 4:30 p.m., the same day. If spaces are not vacated by that time, CCPC reserves the right to remove materials and charge the expense to the participant. CCPC will not be liable if such removal causes damage to the materials.

Applicant agrees to pay all fees, charges and/or expenses covered in this contract on demand. In the event that CCPC is forced to seek legal remedy to collect amounts due from the Applicant, all charges related to the collection of unpaid amounts will become the sole responsibility of the Applicant. If an exhibitor fails to make payments due hereunder when they are due, the space assignment is subject to cancellation or reassignment at the option of CCPC, without obligation for refund. Applicants may not assign or sublet any space allotted to them, and may not advertise or display goods, other than those manufactured, distributed or sold by them in the regular course of business, without authorization by CCPC. If any rented booth space remains unoccupied, or display materials un-set, one hour prior to show opening, CCPC reserves the right to either remove all materials from show floor or require decorator to set booth. Exhibitor will be liable for all costs incurred. Booths may not be “shared” with another company.

Cancellation of exhibit space must be directed in writing to Registrations For You, Attn: Amanda Olson PO Box 233 Pismo Beach, Ca 93448. Telephone cancellations will not be accepted. The Exhibit Fee is non-refundable.

Exhibit size is 8' x 10'. In order to allow unobstructed view of neighboring exhibits, Applicants are not permitted to have their backdrops exceed eight feet (8') in height, nor can they protrude more than forty-eight inches (48") from the back wall line. The reverse side of any wing panel extending from the back wall of the display must be finished or draped in order to avoid a raw exposure to a neighboring exhibit. These instructions will be enforced by CCPC. No shipping containers may be stored in the booth space during show hours. All decorative material must be flameproof.

CCPC, the Hyatt Regency Hotel management, or any officers or staff members will not be responsible for the safety or the property of the Applicants from theft, damage by fire, accident or other causes. Applicants are advised to consult their insurance broker for proper coverage on display material from the time it leaves their company's premises until its return. Neither CCPC nor the Hyatt Regency Hotel management, nor any of their officers, agents, employees or representatives, shall be held accountable or liable for, and the same are hereby released from accountability or liability for any damage, loss, harm or injury to the person or any property of the Applicant or any of its officers, agents, employees or representatives, resulting from theft, fire, or other causes. Neither CCPC nor the Hyatt Regency Hotel management will obtain insurance against any such damage, loss, harm or injury.

Applicant shall be fully responsible to pay for any and all damages to property owned by Hyatt (Hyatt Regency Orange County), its owners or managers which result from any act or omission of Applicant. The Applicant agrees to defend, indemnify and hold harmless, Hyatt (Hyatt Regency Orange County), its owners, managers, officers or directors, agents, employees, subsidiaries and affiliates, from any damages or charges resulting from Applicant’s use of the property. Applicant’s liability shall include all losses, costs, damages, or expenses arising from, out of, or by reason of any accident or bodily injury or other occurrences to any person or persons, including the Applicant, its agents, employees, and business invitees which arise from or out of the Applicant’s occupancy and use of the exhibition premises, the Hotel or any part there of. The Applicant understands that neither CCPC nor the Hyatt Regency Hotel maintain insurance covering the Applicants’ property and it is the sole responsibility of the Applicant to obtain such insurance.

Applicants or their agents may not allow any articles to be brought into the Hyatt Regency Hotel or any act done on the premises that will invalidate the insurance or increase the premium on the policies held by the management of the Hyatt Regency Hotel, nor permit anything to be done by their employees through which act the premises, or property or equipment of the other Applicants will be damaged. No signs or articles can be affixed, nailed, or otherwise attached to walls, or doors.

All space is rented subject to these restrictions. Violations of these rules will annul the participant's contract, and participant will be held liable for any damage resulting from such violations.

Extremely loud noises, such as bells, sirens, buzzers, etc., will not be permitted in order to maintain a businesslike atmosphere.

Promotional activity is limited to the confines of space assigned by CCPC. "Working" the aisles, general areas or spaces assigned to others is prohibited.

Applicants may not schedule other events such as breakfasts, luncheons, dinners or hospitalities during official CCPC program hours or while the EXHIBITORS’ MARKETPLACE is in progress unless express permission is granted by CCPC.

Booth Package: Included with the booth space are eight-foot (8’) high curtain back wall; three-foot (3’) high curtain sidewalls; an exhibitor identification sign, 24-hour security, meal functions in the exhibit hall, listing in the Conference Program and a draped table, two side chairs and a waste basket.

In the event that any provision of the Agreement or the application of any such provision to either CCPC or the Applicant is held by a court of competent jurisdiction to be contrary to any law, the remaining provisions of this Agreement will remain in full force and effect.

In the event that the CCPC Conference is canceled due to fire, strikes, government regulations, acts of God, acts of war or civil strife or other causes beyond their control, CCPC shall not be held liable for failure to hold the Conference and EXHIBITORS’ MARKETPLACE as scheduled. In such events, CCPC, at its sole discretion, may refund part or all of exhibit fees and deposits received by CCPC. Refunds will be limited to a maximum of the amount paid by the Applicant to CCPC. In no event will CCPC or the Hyatt Regency Hotel be liable for any direct, indirect, actual, special or consequential damages of any nature whatsoever, including, but not limited to lost profits, business interruptions or other economic loss to the Applicant due to cancellation of the EXHIBITORS’ MARKETPLACE as scheduled.

Exhibits Registration Managed by:
Registration For You
Amanda Olson, Registrations Chair
P. O. Box 233
Pismo Beach, CA 93448
Telephone Toll Free: 877-801-9898
FAX Toll Free: 877-801-9898
info [at] registrationsforyou [dot] com

Vendor Program Managed by
California Career Pathways Consortia (CCPC)
Kay Orrell, Exhibits Chair
800 S. College Drive
Santa Maria, CA 93454
805-922-6966 Ext. 3613
FAX 805-349-9594
korrell [at] hancockcollege [dot] edu